Exhibitor Information & Registration


2024 Exhibitor registration will open at 12:00pm EDT on Monday, June 17.


Standard 10×10 Booth: $425
Premium 10×10 Booth: $500

  • 4 exhibitor badges are included with each booth. Additional badges may be purchased for $10 each during registration.
  • Listing in the conference mobile app is included for all exhibitors.

Yellow: Standard booth Blue: Premium booth

When you register you will be able to provide a booth rep name and contact information, company description, upload your company logo and upload a promotional flyer and/or video. The information you provide will be uploaded to the conference mobile app used by all attendees. The app includes the exhibit hall floor plan and a drop pin to your booth.

NCMEA reserves the right to make variations in the floor plan and/or relocate a previously assigned space. Cancellation refunds must be made in writing to the NCMEA Executive Director by October 1. There will be no refunds after that date.

Load-In & Registration
Saturday, November 9: 7am-7pm
Sunday, November 10: 7am-9:30am

Exhibit Hall Open Hours
Sunday, November 10: 10am-6pm
Monday, November 11: 9am-5pm

Monday, November 11: 5pm-10pm

NCMEA provides 24-hour security from Saturday at 7 AM – Monday at 10 PM. Exhibitors are required to keep their booths open during all Open Hours.

Hollins Exposition Services (Decorator Package): Each booth will be provided with an 8’ backdrop and 3’ high side dividers, one 8’ skirted table with two folding chairs and a 7” x 44” identification sign. Information and Order Forms will be provided for booth “extras” and for making shipping arrangements.

Electrical Contract: Electrical outlets will be available from The Benton Convention Center. The convention center will provide an Electrical/Miscellaneous Services Order Form to request electrical services. Payment must be made to Benton Convention Center (not NCMEA).

Hotel Information: The NCMEA Room Block for our host hotels, the Winston-Salem Marriott and Embassy Suites, will open on or around August 1. Please visit the NCMEA Conference/Hotel page for booking links to make your reservation directly with the hotel.

Door Prizes: You may provide door prizes at your booth and are responsible for contacting winners.

Animals: For sanitary reasons, the Benton Convention Center only allows service animals inside the facility; otherwise, no animals or pets are permitted in the convention center. Benton Convention Center welcomes approved service animals recognized by the ADA. The role of service animals is to perform functions and tasks that an individual with a disability cannot perform for him or herself. Service animals are working animals, not pets. ADA approved service animals are currently limited to dogs and miniature horses.

Print Advertising: Print Ads may be placed in the Conference edition of The North Carolina Music Educator digital journal. The deadline for the Conference issue is August 1. Please visit the NCMEA website for our Journal ad rates and placement instructions. The Journal will be published online and emailed to all NCMEA members in early October.

Sponsorships: Sponsorships are available beginning at $500. All sponsorship levels include a banner ad on the NCMEA conference mobile app and other benefits and recognition throughout the year. Custom sponsorships can also be negotiated to help you meet your outreach goals. For more information and to sign up, visit our Sponsorship page.

We are excited to welcome you back to Winston-Salem for the 2024 NCMEA Professional Development Conference!


Susan Heiserman
Executive Director
[email protected]

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