NCMEA 2023 Professional Development Conference Exhibitor Information
2023 EXHIBITOR REGISTRATION IS SOLD OUT.
Thank you for your interest in exhibiting; if you would like to receive information about the 2024 conference, please join the exhibitor email list using the link to the right.
Pricing:
Standard 10×10 Booth: $425
Premium 10×10 Booth: $500
- 4 exhibitor badges are included with each booth. Additional badges may be purchased for $10 each during registration.
- Listing in the conference mobile app is included for all exhibitors.
2023 Floorplan
Yellow: Standard booth Blue: Premium booth
When you register you will be able to provide a booth rep name and contact information, company description, upload your company logo and upload a promotional flyer and/or video. The information you provide will be uploaded to the conference mobile app used by all attendees. The app includes the exhibit hall floor plan and a drop pin to your booth.
NCMEA reserves the right to make variations in the floor plan and/or relocate a previously assigned space. Cancellation refunds must be made in writing to the NCMEA Executive Director by October 1. There will be no refunds after that date.
EXHIBIT HALL SCHEDULE
NCMEA provides 24-hour security from Saturday at 7 AM – Monday at 10 PM. Exhibitors are required to keep their booths open during all Open Hours.
Hollins Exposition Services (Decorator Package): Each booth will be provided with an 8’ backdrop and 3’ high side dividers, one 8’ skirted table with two folding chairs and a 7” x 44” identification sign. Use this link for Information and Order Forms for booth “extras” and for making shipping arrangements.
Electrical Contract: Electrical outlets will be available from The Benton Convention Center. Download this Electrical/Miscellaneous Services Order Form to request electrical services. Payment must be made to Benton Convention Center (not NCMEA).
Hotel Information: The NCMEA Room Block for our host hotels, the Winston-Salem Marriott and Embassy Suites, will open on August 1 at the latest. Please visit the NCMEA Conference/Hotel page to for booking links to make your reservation directly with the hotel.
Door Prizes: You may provide door prizes at your booth and are responsible for contacting winners.
Animals: For sanitary reasons, the Benton Convention Center only allows service animals inside the facility; otherwise, no animals or pets are permitted in the convention center. Benton Convention Center welcomes approved service animals recognized by the ADA. The role of service animals is to perform functions and tasks that an individual with a disability cannot perform for him or herself. Service animals are working animals, not pets. ADA approved service animals are currently limited to dogs and miniature horses.
Print Advertising: Print Ads may be placed in the Conference edition of The North Carolina Music Educator digital journal. The deadline for the Conference issue is August 1. Please visit the NCMEA website for our Journal ad rates and placement instructions. The Journal will be published online and emailed to all NCMEA members in early October.
Sponsorships: Sponsorships are available beginning at $500. All sponsorship levels include a banner ad on the NCMEA conference mobile app and other benefits and recognition throughout the year. Custom sponsorships can also be negotiated to help you meet your outreach goals. For more information and to sign up, visit our Sponsorship page.
We are excited to welcome you back to Winston-Salem for the 2023 NCMEA Professional Development Conference!
Sincerely,
Susan Heiserman
Executive Director
[email protected]
919-424-7008
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