Policies and Procedures


Policies and Procedures

Honors Chorus Dates: November 11-12, 2017

Audition Process


Eligibility:  Only 4th and 5th graders may participate unless your school is K-6, K-8 setting. In these cases, 6th graders may participate in elementary honors chorus. NO MORE THAN 6 STUDENTS PER SCHOOL.

Students must attend the school submitting the auditions. Home school students may participate provided their teacher is a current member of NCMEA.

Required Forms due no later than September 14

  1. School Audition Application Form
  2. Print/Mail: School Audition Application Form

*There is a $11.00 fee for every audition*


*Click Here for Rehearsal Recordings*

Application, Fees & Audition Forms: 

  1. Submit online AND Mail one printed School Audition Application form per school with your audition fee of $11.00 per student; Send school check or money order to:

    Becky Horn NCEHC Treasure
    720 Bent Creek Dr.
    Hope Mills, NC 28348

  2. Submit the online Electronic audition information into Festival Scores.</strong

Mp3 file upload one per student using the accompaniment from the website.


Policies and Procedures:

Audition Process

  1. Directions for uploading will be available August 1.
  2. Teachers will digitally upload auditions and student information into Festival Scores.
  3. Students adjudicated by two judges.



Use the accompaniment provided and as written from the website to make the judging process consistent.  Do not play or sing the student part or help the student in any way.  Follow the tempo and dynamic markings as indicated in the audition piece.  Students will be disqualified if the given accompaniment is not used or if the recording has been altered in any way.



Submit ONE mp3 file per student for each student auditioning and no more than six auditions per school.

 When making the recordings:

  1. Student will begin singing after their first pitch is given. DO NOT INCLUDE THE STUDENT NAME, TEACHER NAME, Teacher’s NAfME # OR THE SCHOOL NAME.  Students should only sing.
  2. Do not edit your recordings! The recordings should average about 35 seconds per audition so the two judges can listen to them quickly.  
  3. Failure to follow these scripted procedures will result in disqualification.


Upload:  Upload and submit each mp3 file audition into Festival Scores via the Honors Chorus Webpage 2017: Student Audition Submission Form Link


NAfME Membership Number:  Printed Applications without NAfME number and expiration date will be returned.   Please renew your membership by September 14th.  You may Contact the NCMEA office at 1-800-758-9142 for information or NAfME at 1-800-828-0229 to join.  You may also join through www.ncmea.net 


Upload Submission Dates: September 1-14

Judging Window Dates: September 15-30

Notification of Selected Students: October 2


SUBMIT the audition form electronically and MAIL the completed School Audition Application form and your school’s check (The school’s name must be on the school check or money order.) by September 14, 2017.


APPLICATIONS MUST BE POSTMARKED BY SEPTEMBER 14 and all digital files must be uploaded by this date to be judged.  NO CERTIFIED MAIL WILL BE ACCEPTED!  All late envelopes WILL NOT be opened and will be returned to sender so please adhere to your given deadline.


Make checks payable to NCEHC.

Mail checks and forms to:

Becky Horn NCEHC Treasure
720 Bent Creek Dr.
Hope Mills, NC 28348


If you have questions, contact the Honors Chorus Chair, Jeannine DuMond at [email protected]




Results of the auditions will be posted on the NCMEA website, www.ncmea.net under Elementary Section Honors Chorus by October 2nd.   ALL DECISIONS ARE FINAL!  Scores will be posted online, each student will have been scored by each judge and averaged to have the most accurate scores.   Refer to the link for the rubric to know what your students will be judged on.  


Acceptance Information:  

If you have a child selected, please check the website to read and follow acceptance procedures.   Failure to notify the Honors Chorus Committee of the decision not to participate will result in relinquishing the privilege to audition the following year.  If any of the student’s information is found to be false i.e. such as Age and Grade then that student will forfeit their participation within Honors Chorus and the next year’s school audition.  


Registration Fee, On-Line Registration & Payment:

Upon acceptance, a registration fee of $35 per student will

be required, which includes a rehearsal recording, T-shirt, and pennant for each Honors Chorus participant.

You will have to complete an ONLINE registration form by OCTOBER 10th and send all hard copies of forms

needed WITH school checks/money orders, POSTMARKED by OCTOBER 10th

All late envelopes WILL NOT be opened and will be returned to sender.


Payment and Paperwork:

ALL FEES MUST BE PAID WITH A SCHOOL CHECK OR MONEY ORDER made payable to NCMEA ELEMENTARY HONORS CHORUS. Send hard copies of the on-line registration form along

with payment to:                                

Elementary Honors Chorus Chair

Becky Horn NCEHC Treasure
720 Bent Creek Dr.
Hope Mills, NC 28348

Hotel Accommodations:  Housing information will be posted on the webpage.  Once students are announced, parents and teachers are encouraged to book their hotels ASAP through the Honors Chorus Webpage.  


Sheet Music:  Music will be sent to you in the quantity needed from J. W. Pepper Publishing Company who will bill you for the music directly to your school address.


Rehearsal tracks: will be provided online and you will need to download them from the honors chorus webpage and make CDs for your students. Further instructions will be sent upon acceptance.


Memorization:  Music must be memorized prior to arriving for rehearsals.


On-site Registration:  All teachers must be present to register their students and remain on-site during

rehearsals.  If a teacher leaves during rehearsal, they must sign out and leave a cell phone number at the registration desk.


Rehearsal Attendance: Singers must participate in all rehearsals. In the unfortunate event that a student

becomes ill (throwing up, fainting, fever greater than 100 degrees), the student shall be removed from the

rehearsal and concert for the safety of all participants. This is for the duration of the event and will be determined at the discretion of the Elementary Honors Chorus Chair and the Executive Board.


Performance Attire: For the performance, girls will wear red dresses and dark shoes.   The dress needs to be mostly red, please refrain from dresses that take up a lot of room, it is a professionally recorded concert, each child must dress in formal concert attire.

Boys will wear black dress pants with white long-sleeved dress shirts, red neckties, and dark shoes.

If you have any questions or concerns, contact Jeannine DuMond @ [email protected]

(Please type NC Elementary Honors Chorus or NCEHC in the subject line when sending an email.)