Policies and Procedures for All State Choir
1. Purpose
a. To give our most outstanding students a chance to participate with other students of like ability in a highly select group.b. To give these students an opportunity to work with outstanding choral directors.
2. Eligibility
a. The Choral Director of each student participating in Senior High Choral Section activities must be a current member, in good standing, of the North Carolina Music Educators Association.b. The choral member must be enrolled in a scheduled choral class which receives one unit of credit in the current school year.
c. Students, accompanied by their director or administrator’s designee, must attend a district rehearsal to participate in the NC All-State Choral Festival.
3. Quota
a. There shall be one SATB choir for students in grades nine and ten and one SATB choir for students in grades eleven and twelve, each with the maximum number of participants allowed by local fire codes. The repertory of each choir will include one selection for women only and one selection for men only.b. The quota for each school will be determined by the All-State coordinator. Allotment is based on the number of 9th, 10th, 11th, and 12th grade students in the choral program in your school with no student being counted twice if registered for more than one class.
4. Fees:
$15.00 per student participant5. Regulations
a. Each director must indicate to the All-State Coordinator by mail or official registration blank or facsimile a desire to enter the event by September 10.b. The official registration blank, signed by the school principal, along with necessary fees must be paid by the All-State Coordinator’s designated postmark deadline. Failure to do so will result in a school losing its allotment for that year.
c. Notification of withdrawal must be to the All-State coordinator, postmarked no later than two weeks before the festival date. A letter will be sent informing the school’s principal of the director’s non-compliance, except in the case of extenuating circumstances excused at the discretion of the event coordinator.
d. Registered students are expected to attend all rehearsals, the final concert, and any other activities planned by the Choral Section officers during this event.
e. Each student must know the music thoroughly although not necessarily from memory. There will be a screening of students prior to the first rehearsal. Students who are not adequately prepared will become audits. Students who have not prepared the full All-State Festival repertoire as given by the All - State Coordinator and/or the Choral Section Chairperson must secure the missing selections and will be screened again at a time designated by the All-State Coordinator and Section Chair during day 1 of the All-State Festival. Students who do not pass this second screening will become audits.
f. Each director is responsible for the conduct of their students at all times. The director must attend the zone-rehearsal with their students and remain on the premises for the duration of the festival and attend rehearsals, business meetings, etc., as well as be with the students from his/her school at night. If the director cannot attend (either the festival or zone rehearsal) because of an emergency, he/she must notify the All-State coordinator and send a letter with an administrator’s designee to come in the director’s place. This person must also follow the same rules and regulations of the director whom he/she is replacing. This includes staying on the premises at all times.
6. Guest Conductor
a. From the conductors recommended by the Choral Section at its spring conference (the All-State Choral Festival) a guest conductor will be chosen.b. The selected conductor and the repertoire for the All-State event is to be announced no later than the following fall conference.