ARTICLE I - NAME AND RELATIONSHIPS	ARTICLE V - ELECTIONS
ARTICLE II - OBJECT AND FUNCTIONS	ARTICLE VI - MEETINGS
ARTICLE III - MEMBERSHIP	ARTICLE VII - QUORUM
ARTICLE IV - GOVERNMENT	ARTICLE VIII - AMENDMENTS AND BY-LAWS

ARTICLE I - DUTIES OF OFFICERS	ARTICLE III - DUTIES OF THE COMMITTEES
ARTICLE II - STANDING COMMITTEES	ARTICLE IV - RULES OF ORDER

NORTH CAROLINA BANDMASTERS CONCERT BAND FESTIVAL RULES	NORTH CAROLINA ALL-STATE HONORS BAND RULES AND REGULATIONS
STATE CENTRAL CONCERT BAND FESTIVAL	SOLO & ENSEMBLE FESTIVAL

• Section 1. Name: The Name of the organization shall be the North Carolina Bandmasters Association.
• Section 2. Relationships: This organization shall be the official Band section of the North Carolina Music Educators Association, a department of the North Carolina Association of Educators affiliated with the Music Educators National Conference.

ARTICLE II - OBJECT AND FUNCTIONS

• Section 1. Object: The object shall be to work within the framework of the North Carolina Music Educators Association and its affiliates to advance the cause of band music education. It shall cooperate with other sections of the North Carolina Music Educators Association in planning and carrying out such Activities.

ARTICLE III - MEMBERSHIP

• Section 1. Active membership shall be granted to any individual actively engaged in directing bands or teaching wind or percussion instrumental music and who is a member of the North Carolina Music Educators Association.
• Section 2. All other membership shall conform to Article III, Sections 2 through 9 of the Constitution of the North Carolina Music Educators Association.
• Section 3. The right to vote or hold office is reserved to active members.

ARTICLE IV - GOVERNMENT

• Section 1. The elective officers shall be a president, president-elect and secretary.
• Section 2. The Board of Director shall consist of the elective officers, the immediate past-president and the chairperson of the six state districts.
• Section 3. The office of Honorary Life President may be conferred by the Board of Directors. Only persons who have rendered notable service to the cause of band music education in North Carolina shall be considered.
• Section 4. Vacancies in any elective office shall be filled upon the recommendation of the president or acting president, by and at the discretion of the Board of Directors, until an election for the unexpired term is held at the next general meeting.

ARTICLE V - ELECTIONS

• Section 1.
  • (a) The president-elect and secretary shall be elected by secret ballot in even-numbered years at the Fall In-Service Conference. Upon completion of a two- year term, the president-elect shall automatically accede to the office of president.
  • (b) A nominating committee shall consist of the immediate past-president as chairperson and two other persons selected by the chairperson. All three shall represent a different district. This committee shall prepare a slate of officers with at least tow nominees for each office which shall be presented to the membership for action.
  • (c) Additional nominations may be made by any active member from the floor.

ARTICLE VI - MEETINGS

• Section 1. The Association shall meet annually as determined by the North Carolina Music Educators Association.
• Section 2. Additional meetings may be called by the president, subject to confirmation by the Board of Directors.
• Section 3. The Board of Directors shall meet at the call of the president or upon the joint request of not less than four members of the Board, but must meet once annually. A quorum of not less than five members shall be required to the transaction of business.

ARTICLE VII - QUORUM

• Section 1. A quorum shall consist of active members who are registered for the Fall In-Service Conference and present at the business meeting.

ARTICLE VIII - AMENDMENTS AND BY-LAWS

• Section 1. The constitution may be amended with the approval of two-thirds of the membership present at any general meeting.
• Section 2. By-laws may be added or deleted by a simple majority of the members present at any general meeting.
• Section 3. Proposed amendments must be submitted to the Board of Directors at the meeting immediately prior to the opening of the Fall In-Service Conference for recommendation to the general membership at the first business meeting. Voting on proposed amendments will be at the last business meeting of the Fall In-Service Conference.

ARTICLE I - DUTIES OF OFFICERS

• Section 1. The president shall serve as chairperson of the band section of the North Carolina Music Educators Association as provided in the constitution of that organization. The president shall preside at all meeting of the Association and Board of Directors; enforce due observance of the constitution and by-laws; call meetings of the Association and the Board of Directors; appoint committees not otherwise provided for in the constitution.

• Section 2. The president-elect shall perform all the duties of the president in the event of the absence of the president. The president-elect shall serve as chairperson of the Music Selection Committee, which shall meet at the New Music Clinic. The president-elect will be responsible for obtaining and presenting the outgoing president with a plaque. The president-elect shall also serve as overall chairperson of the Junior and Senior High Concert Band Festivals. The president-elect shall be responsible for establishing a committee to select sight reading per festival rule 7-D.

• Section 3. The secretary shall keep a record of all meetings and perform other duties as directed by the president and the Board of Directors. The secretary shall furnish to the Editor of the North Carolina Music Educator a copy of the minutes of all general meetings of the Association, said minutes to be in hands of the editor not later than seven days after the meeting. The secretary shall request the editor to publish the minutes in a subsequent issue of the Educator.

• Section 4. The immediate past-president shall serve as consultant to the president and shall perform such other duties as are assigned by the president and the Board of Directors. The immediate past-president shall serve as chairperson of the nominating committee per Article V, Section 1-B.

• Section 5. The Board of Director shall be responsible for the business management of the Association; decide questions, make rulings and interpret matters of policy for the association; report to the Association the rules it has passed and the actions it has taken; carry out all of the provisions and duties ascribed to it by the Constitution and By-Laws. All actions shall stand unless altered by a later vote of the membership.

ARTICLE II - STANDING COMMITTEES

• Section 1. The Concert Festival Committee shall consist of the president-elect as the overall State Concert Festival Chairperson, the president of the Association and the chairperson of each individual District Concert Festival.

• Section 2. The Music Selection Committee shall consist of the president-elect as chairperson, and at least three members-at-large for each band music group classification except Group I. Members are to be appointed by the president-elect to serve for a period of one year.

ARTICLE III - DUTIES OF THE COMMITTEES

• Section 1. The Concert Festival Committee is charged with dealing specifically with assisting in the planning and execution of the Band division of the district and state concert festivals. The general membership shall submit all ideas and suggestions pertaining to the concert festivals to this committee for action and referral to the general membership for approval or rejection.

• Section 2. The Music Selection Committee shall meet in conjunction with the New Music Clinic to select a concert festival list for the following year. If the New Music Clinic should not be held in any given year, the chairperson will call a special meeting of this committee to select a list.

ARTICLE IV - RULES OF ORDER

Roberts Rules of Order (revised) shall govern all business meetings of the Association in all cases to which they are applicable and in which they are not inconsistent with the constitution and by-laws of this Association or of the North Carolina Music Educators Association.

PURPOSE: To provide students and teachers a means of receiving constructive comment by competent judges. To stimulate and recognize growth. To provide students and teachers a means of hearing the work done by other school groups.

• 1. ELIGIBILITY:
  • A. All band directors must be current members of the North Carolina Music Educators Association.

  • B. Band members must be regularly enrolled in a band class according the to school administrative unit. Lower grade students may be used to round out the instrumentation, but not the reverse.

• 2. ADMINISTRATIVE STRUCTURE:
  • A. Each district will have a Concert Festival Chairperson elected by the band directors of that district. Each district must notify the State Concert Festival Chairperson who the District Concert Festival Chairperson is by the end of the Fall In-Service Conference.

  • B. Those persons who are presently serving as a concert festival chairperson in a district will continue to serve at the pleasure of the district.

  • C. The concert festival in each district must be held before April 15 each year. In the event of extreme weather conditions which require a cancellation of a festival, the festival district chair may apply to the State Festival Chairperson for an extension of this date.

  • D. The District Concert Festival Chairperson will contact the Executive Director of NCMEA to obtain concert festival financial and administrative materials.

  • E. The State Concert Festival Chairperson will be the President-Elect of the North Carolina Bandmasters Association. His responsibility shall be to direct and assist the District Concert Festival Chairperson and will have the authority to govern all concert festival activity in the state.

• 3. REGULATIONS:
  • A. No student may enter both junior high school and senior high school levels in the same year.

  • B. No group may enter for comments only. Each group will be assigned a rating of either Superior, Excellent, Average, Below Average and Poor.

  • C. Where a school has more than one band, duplication of personnel will be permitted so long as the literature and instrument is not the same.

  • D. No band may enter more than one district concert festival.

  • E. Any band which performs music not on the North Carolina Band Masters Association approved list for the year will not receive comments or a rating from the judges.

  • F. Bands are required to refrain from preparing any composition for concert festival more than once within a three year period.

  • G. Any school district finding it necessary to combine bands for concert festival must receive permission from the Board of Directors of the North Carolina Bandmasters Association at the Fall In-Service Conference.

• 4. REGISTRATION
  • A. Senior High and Junior High Bands will register in their designated districts.

  • B. Exception to Rule 4-A: Bands may cross district lines upon receiving written release from their district concert festival chairperson and written permission from the district concert festival chairperson where they wish to enter. If problems occur, the director should contact the state concert festival chairperson, who shall intervene and make a final decision.

  • C. Registration blanks must be cmpleted and mailed with fees enclosed, to the district concert festival chairperson. The envelope must have a postmark showing that the materials were mailed on or before the stated deadline of rhirty days (30) days prior to the first day of concert festival.

• 5. FEES
  • A. All concert festival registration fees will be determined by each district upon the approval of the Board of Directors of the North Carolina Bandmasters Association.

  • B. Notification of withdrawal must be postmarked no later than thirty (30) days before the contest date if a refund of fees is expected.

• 6. PERFORMANCE:
  • A. All bands are required to furnish three conductor’s scores of each composition prepared for concert festival and present them to the concert festival chairperson upon arrival. Only published scores will be permitted unless permission is obtained from the publisher. All scores presented to the chairperson must be numbered by measure.

  • B. Timing (includes staging and performance Groups I, II, III - twenty-five (25) minutes; Groups IV and V - thirty (30) minutes; Group VI - forty (40) minutes. Groups requiring more than the specified time for their group level must apply in writing to the State Festival Chairperson sixty (60) days prior to their respective festival requesting permission for an extended time.

    Warm up times will be: Groups I, II, III - twenty-five (25) minutes; Groups IV, V - thirty (30) minutes; Group VI - forty (40) minutes. Bands may be required to perform at an adjusted time but the entire warm-up time must be given to each band.

  • C. Each band must prepare a march of the director’s choice and two (2) compositions from the Official North Carolina Bandmasters Association Music List. One Composition must be from the classification as registered, the other composition may be from the same classification or from the next higher classification.

  • D. Each band director must submit to the proper concert festival chairperson the following: four copies of the list of the march and the two (2) concert selections which the band is prepared to play; three copies of a list of the band’s instrumentation; a repertoire sheet listing all selections prepared for the concert festival during the past three (3) years. These lists must be submitted at least one hour before the band is scheduled to play. It is strongly urged that the band director leave a copy of the repertoire sheet on file at his/her own school.

• 7. SIGHT READING:
  • A. Sight reading will be required of all bands and will be two levels below the grade entered. The sight reading score will be included equally in the overall rating for all participating bands. No groups may sight read for comments only. Bands will read one (1) concert selection. One sight reading judge will be used; the judge will make taped comments and use the MENC sight reading form.

  • B. Bands and directors will have five minutes to look at the music. During that time they may clap rhythms, sing parts, count out loud and finger instruments, but they may not play their instruments. Each band may play a brief warm-up scale at the conclusion of the five minute time period.

  • C. During the actual performance directors may call out rehearsal letters or numbers but may not sing parts or rhythms while the band is playing. Only one director may work with the band in the sight reading room. The time limit in the sight reading room will correspond with the given amount for the concert performance.

  • D. The President and President-Elect will contract an active band director (contractor) from another state to select the sight reading material. The contractor must currently participate in his/her state concert festival and must have both middle and high school experience.

  • E. It is the responsibility of the state chairperson to provide music to the site chairpersons in folders and in a sealed box to be opened by the sight reading adjudicators. The President-elect (State Festival Chairperson) shall use the state calendar to determine how many sets of music to compile and send to festival sites. The expense of music and on stage will be paid from festival receipts.

• 8. HOUSING
  A. Each organization is responsible for making its own housing and meal arrangements.

• 9. DISQUALIFICATION
  A. Violation of any of the above rules constitutes an automatic disqualification.

The following chart will be used as a guide in arriving at a final rating when using four judges (Three judges from the concert portion and one judge from the sight reading portion). All possible combinations are included. The Roman numerals at the top refer to the final ratings; the numbers below refer to ratings given by each judge.

Rating I: Any combination of 4 ratings that total 4, 5, 6
Rating II: Any combination of 4 ratings that total 7, 8, 9, 10
Rating III: Any combination of 4 ratings that total 11, 12, 13, 14
Rating IV: Any combination of 4 ratings that total 15, 16, 17, 18
Rating V: Any combination of 4 ratings that total 19, 20

The following chart will be used as a guide in arriving at a final rating when using three judges from the concert portion. All possible combinations are included. The roman numerals at the top refer to the final ratings; the numbers below refer to ratings given by each judge.

Although for purposes of reckoning the I, II, III, IV, V system is a convenience, please be sure that the numbers are not inscribed on the certificates of award or given to the media. According to our rules, the correct designations are given in the right-hand column below:

• 1. In order to participate a band must have received a Superior rating at the District Concert Band Festival the previous year or maintain a Superior rating at the State Concert Band Festival.

• 2. A band must enter in the same classification as the year it qualified or may move up to a higher classification. It may not drop back to a lower classification.

• 3. The deadline for application and the payment of the non-refundable fee will be the date of the first business meeting of the NCMEA In-Service Conference in November.

• 4. Bands in Groups II through VI are eligible to enter.

• 5. Judges shall be selected from the N.C. Bandmaster’s list of Approved Adjudicators and Clinicians.

• 6. The plaque for Superior ratings shall be the same as the plaque used for other contests except that it should be engraved to read “State Central” or “North Carolina State Festival”. District events should read “East”, “Central”, “West”, etc. Regional or District Festival.

• 7. There will be an optional sight reading with a separate grade. The music for the Sight reading will be one grade lower than the classification in which the band enters.

• 8. The Contest site will be the School of the Arts in Winston-Salem.

• 9. This contest shall be governed by the Concert Band Festival Rules and Regulations set up by the North Carolina Bandmasters Association.

• 10. A minimum of 20 bands must be registered in order for the State Central Concert Band Festival to be held.

1. ADMINISTRATIVE STRUCTURE:

• A. The North Carolina Honors Band shall use a three tier structure. Bands will be classified as: Middle School (grades eight and under); High School (grades nine and ten; Senior High (grades eleven and twelve).

• B. Each of the states six districts shall share equal responsibility for each years honors band by providing a chairperson for each of the following assigned areas:

  Western District - Sr. High Clinic (11-12)
  Northwest District - High School Clinic (9-10)
  Southeastern District - Middle School Clinic (8 and under)
  Eastern District - Sr. High Auditions (11-12)
  South Central District - High School Auditions (9-10)
  Central District - Middle School Auditions (8 and under)

• C. No active North Carolina Band Director shall conduct an All-State Honors Band.

2. ELIGIBILITY

• A. The band director of each student auditioning for either the Middle School, High School, or Senior High Honors Band must be a current member in good standing of both the North Carolina Music Educators and their own district.

• B. The band member must be regularly enrolled in a scheduled concert band class which receives one unit of credit.

• C. The band member must participate in their respective district band clinic. In the event a district band clinic is canceled, the students who would have been eligible had the clinic been held will be allowed to audition.

3. REGISTRATION FOR ALL-STATE HONORS BAND AUDITIONS

• A. Each district audition chairperson shall notify the corresponding All-State Honors Band Auditions Chairperson of the name and school of those students of that district who may audition for All-State Honors Band.

• B. The All-State Honors Band Audition Chairperson will in turn notify by mail the individual band director of the student(s) who may audition for All-State Honors Band.

• C. The band director shall be responsible for the proper registration and payment of fees to the Auditions Chairperson for his/her student(s) to audition for All- State Honors Band. Only school, booster, or band director checks will be accepted.

4. REGISTRATION FOR HONORS BAND CLINIC

• A. At the conclusion of the Auditions, the All-State Honors Band Clnic Chairperson will notify by mail each band director of his/her student(s) who were selected for All-State Honors Band. The director will be responsible for the proper registration of her/her student(s) participating in the clinic.

• B. Each participating organization will be responsible for its own housing and meal arrangements.

• C. Clinic registration at the time of the Honors Band Clinic must be done in person by the band director. If the band director is unable to be present, the director must notify the All-State Honors Band Clinic Chairperson in advance and in writing giving the reasons for his/her absence and the name of the adult who is to personally register his/her student(s) and will be responsible for the student(s) during the clinic.

5. FEES

• A. Students will be charged a fee of $10.00 to audition for All-State Honors Band. Only school, booster, or band director checks will be accepted.

• B. There will be a $10.00 fee for a student making All- State Honors Band to participate in the clinic, plus the cost of meals provided by the meal service at the clinic site.

6. REGULATIONS

• A. Students who cannot attend the All-State Honors Band Clnic shall not audition.

• B. Students shall attend all of the All-State Honors Band rehearsals during the Clinic. Any student who misses any portion of any rehearsal will not perform with the Honors Band.

• C. It is the duty of the band director to insure that students meet all stipulations and requirements for Honors Band. Failure to comply with any stipulation or requirement or the failure to meet given deadlines may result in the ineligibility of a student to either audition for or attend the All-State Honors Band Clinic.

• D. Percussionists may audition at the All-State Honors Band only on the instrument they were selected for and played at the district level.

1. ELIGIBILITY

• A. Band directors having participants in the Solo and Ensemble Festival must be current members of NCMEA.

• B. Students must be regularly enrolled in a scheduled concert band class which receives one unit of credit and attend school within the distrct boundaries of which the director is a member. If a school does not have a separate junior high school, a student or ensemble entering under junior high school classification must come from grades 7, 8 or 9.

• C. Participating ensembles must be from a single administrative unit.

2. REGISTRATION

• A. Registration blanks must be completed and mailed to the Solo & Ensemble Chairperson, with the appropriate fees, by stated deadline - i.e. 30 days prior to event.

• B. No soloist or ensemble may perform at more than one solo & ensemble festival in a given year.

3. REGULATIONS

It is the responsibility of the teacher to see that the following regulations are enforced:
• A. Schools are not limited in number of participants entering a particular event.

• B. No student may enter in both junior and senior high levels.

• C. No group or individual may enter for criticism only. Each participant or group will be assigned a rating of Superior, Excellent, Average, Below Average, or Poor.

4. PERFORMANCE

Soloists and ensembles may select any composition and perform on recognized band instruments, including percussion. They must provide their own accompanist, if needed. Recorded accompaniments may be used but each entrant must provide his/her own playback equipment. Use of music is permitted, there is no required list of repertoire, each entrant must furnish a score for the judge and all cuts must be indicated and the measures numbered. Accompaniments are strongly encouraged bu not required.

5. TIME:

Each performance is to be limited to six (6) miniutes.

6. FEES:

• A. Registrations fees are:
  • 1. Solo                $3.00
    
  • 2. Duet                $4.00
    
  • 3. Ensemble         $5.00
    

• B. There will be no refund of fees paid.